A team of professionals collaborating on AI technology solutions in a modern office.

AI-Powered Real Estate Assistant

Project Type
 Agentic AI Automation

Client
Toronto Based Realty Company

We built a property-finding powerhouse that:
✔️ Works 24/7 – Catches midnight dream home inquiries
✔️ Matches Homes Instantly – Like Tinder for real estate
✔️ Self-Books Tours – No more calendar tennis
✔️ Talks Like Top Agent – Natural local expertise

Tech Toolkit:
Retell AI (Voice Brain) | Make.com (Workflow Wizard) | GoHighLevel (CRM)
Google Calendar (Tour Maestro) | MLS Database Integration

🏡 The House-Hunting Headaches

A real estate team struggled with:

  • 15min/call manual qualification during peak hours

  • 20% tour no-shows from calendar mixups

  • “That perfect listing exists… somewhere?” spreadsheet chaos

  • Leads ghosting after business hours

  • Agents playing phone tag instead of closing

🛠️ How the AI Matchmaker Works


(Visual: Lead call → Needs analysis → Instant matches → Auto-booked tour)


Your New Digital Agent

StageActionSecret Sauce
1. ChatNatural convo about needsRetell AI Voice
2. HuntSearch 1000+ listingsMLS API Magic
3. BookSchedule showingCalendar Sync
4. NurtureCRM updates & remindersGoHighLevel Automation

🔨 Building the Dream Home Helper


Phase 1: Setup

  • Fed MLS data into system with filters:
    Price | Beds | Location | Schools | Amenities

  • Trained Retell AI with agent scripts:
    “Urban loft or suburban ranch?”
    “Must-have features?”

  • Connected Google Calendar for instant bookings

Phase 2: Smart Matching

[Call Start] → [Needs Analysis] → [Live DB Query]  
→ [Top 3 Matches] → [Calendar Check] → [Booking Confirm]

Phase 3: Local Flavor 

Programmed neighborhood expertise:
🏙️ “That downtown loft has walkable cafes!”
🌳 “The Maple St. home backs onto hiking trails”
🚸 “Top-rated elementary school 0.5mi away”


Phase 4: Reality Check

  • Simulated 20+ buyer scenarios:
    “Need 4 beds under $750k near Hospital”
    “Can we tour Sunday at 11am?”
    “What’s the HOA fee?”

  • Perfected “Hot Lead” alerts to agents

📈 Tangible Results


Before → After

  • ⏳ 15min calls → 2min auto-qualification

  • 🏠 1hr manual searches → Instant matches

  • 📅 20% no-shows → 100% accurate reminders

  • 😴 After-hours leads → 24/7 conversion


Business Wins:

  • 40% more leads converted after hours

  • Agents freed to close 2x more deals

  • Became “most responsive” agency in Zillow reviews